Self-Addressed Mailing Labels for FSW Canada Application

Since the start of my blogging about the FSW Canada, I've been bombarded with questions about this topic.

I remembered my first day of preparing my application, specially on filling up the forms, made it sure that the details and spellings are correct.   One requirement, although it's a simple instruction, consumed my day on thinking how to create it.

You might come across this problem and hoping that what I'm sharing right now can ease your pain in dealing with this minute dilemma.

The problem is about the self-addressed mailing labels.  How do we create it and why do we need to submit this, what's the use?

In an unlucky event, there might be a problem with your document due to incomplete filing, Canada will return your application.  This is not the worst thing that will happen, but it wastes the time you spent on the whole process.

If this happens, Canada will use the mailing labels to return the application at your doorstep.  As stated at the IMM5612-Document Checklist Item #21, there are two copies needed:

• one in English or French and
• the other in the official language of your country

This way, they are confident that it will be received successfully by the applicant.

How Does the Two Mailing Label Look Like?
I printed my 2 self-addressed mailing labels in an A4 size paper, landscape setup.  Since the official language in Philippines is English, so I provided two identical documents.

What if English is not your official language?  Let's say that your country is China, the mailing labels should look like this...

First copy:

A4 Size Paper

Language: English

Here is the sample document in Chinese format.

Second Copy:

A4 Size Paper

Language: Chinese

Use the official language used in your country of residence.  This way, the postmaster can deliver your returned application correctly. Hoping it will not happen.

Insert these two documents together with your full FSW Canada application.

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Meeting with an FSW Applicant and MM2C Subscriber

Few weeks ago, I had a good experience, which motivated me in sharing more on the details of my Federal Skilled Worker (FSW) Canada journey.

One of my email Subscibers asked me a favor, which he thought I will decline.  Here's what he wrote.

"Hi Ben,
I have been asking you so many questions and you have been so helpful all the times.
I am not sure you will be able to help me this time. Can we meet one day to check my application package? I don't mind if you say "No" because you have been guiding me all the way until I am ready to submit the application of Canada.
If you can, I can come to your convenient location such as restaurant/Cafe. " T.A.

Reading his email has made me realize that throughout my blogging, on FSW Canada, I had helped and touched a person's life.

I am very glad and honored that someone trusts me and believing my advises even though we are fiber-optically apart.

Where Did We Meet?
Finally, after exchanging few emails, we came up with time and place to meet. We planned meeting at a convenient place where there should be a wide table to lay down the documents.  The wider the table, the better.

My job in Singapore and overseas is communicating with customers through online and offline, so it's not a problem for me to interact with strangers.

We met at a hawker station and have a little conversation before we begun to check his Federal Skilled Worker (FSW) Canada application.

During the review, we came across few things that were needed to be revised and learned some lessons as well.  So here are some list of the issues.

The 4 Important Tips
1. The order of the work experience or any dates should be arranged from present (top) to past (bottom).
2. Bringing the complete supporting documents and forms helps a lot in filing.
3. Have 3 hours alloted for the document review.
4. Fill up the forms using a pencil first, so it's easy to edit it during the review and it would be faster to fill it in the PDF forms later.

Due to time constraints, we were forced to transfer to a new venue, from the Hawker station to the 24-hour McDonald outlet.  Although it's a good venue but it has a small table to lay down the documents.

We've done the review for about 3 hours, including few discussions on other issues.

What Happened After the Meet-Up?
Few days had past since our last meet-up, he gladly emailed me that his application was already submitted to Nova Scotia, Canada.  I was so happy to hear that.

The best words that he said was thanking me and he should have a difficulty in filing the application without my help.

For me, the statement was pretty strong.  It made me realize that I have a purpose to blog more and meet people that needs help.

Now, I am hoping for the success of T.A's application and hope that he will update me soon.  If he does, I will definitely post it here.

My Idea for MM2C
There's nothing more exciting than meeting my blog readers in person. This way, we can do these activities:

• See each other, eat snacks and chat all we want
• Share knowledge about the FSW Canada application
• Ask questions to other MM2C Subscribers about FSW matters.

If you are interested on this idea, please email me at benalagnam@yahoo.com.

Important Update on my Blog
You can now input and update your application's timeline at my Google drive here.

How to Add Your Timeline?
To access my Google Drive, just click the link below.

Adding your timeline in my Google Drive can get you these benefits:

• You can view and update your timeline online at any time.
• You can compare your timeline with mine and other applicants
• You can track your progress online
• View other timelines and give a comment.

Click the link below to view and add your timeline.

 CHECK MY TIMELINE AT GOOGLE DRIVE AND INSERT YOURS TOO!

Sample Snapshot:

Check out the New Menu bar below for faster navigation.

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How to Check Your FSW Program Canada Application Status?

You've read the Red Maple Leaf eBook, I assume that you have done gathering all the documents in your full application for the FSW Program in Canada.

You have packed and sent the full application to the Centralized Intake Office (CIO) in Nova Scotia, Canada as instructed.

So, What's the Next Step?
Like me, you probably used the services of couriers such as DHL, Fedex or UPS in sending your application to Canada.

You should have a tracking number by now, which you can track the documents online and even know the name of the person who received it.

If you used a courier, other than the regular mail, you can click the links below to track your documents.

DHL Online Tracker
FEDEX Document Tracker
UPS Tracker

It will specifically indicate the time and location of your documents.  This will ensure you that it will arrive at the destination on time and have a peace of mind.

How Do I Know If My Application is Being Processed?  

You've tracked your documents and found that it was already received by a CIO personnel.  The next question that you might ask is,

"How do I know the status of my application?" 

The procedure is that once the CIO had reviewed your documents and found that you're eligible for the program, they will send you a positive eligibility response to your email and by a regular mail, and provide you the Unique Client Identifier (UCI) and Immigration Application number in the letter.

This time, they will encash the cheque or process the credit card payment of your application fee.

Take note that the application number will be useful in checking your application status in the Canadian Application Status (eCAS) at the Citizenship and Immigration Canada (CIC) website.

The CIO will inform you that your application will be forwarded to a visa office for further processing.  The assignment of the visa office depends on where your current residence or country of origin is.  It's up to the CIO to decide.

Based on my experience, although I'm working and staying in Singapore as a Pass holder, and had chosen Singapore as the visa office in my application, they still sent my application to the Canadian visa office in Manila, Philippines.

You might have used a bank draft, a credit card or a manager's cheque in paying the processing fee.  This is the perfect medium where you can trace your application if it has been successfully processed in Canada by simply asking the bank's manager if your cheque had been encashed.

If you used credit card, log in to your account and check whether the fee was billed in your statement.  If it's  billed, you are now confident that CIO has started processing your application.

It took 3 months for me to receive the positive eligibility response from the CIO.

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Important: Please read the DISCLAIMER Page

For questions not related to this post, leave a comment at the ASK ME.

If you want to know more about my life in Singapore, visit my blog at BenAlagnam.com

How much you need to prepare for the applications, visit EXPENSES.

Check on what are the documents you need to prepare and more info on RESOURCES.

How I Sent My FSW Application Documents to Nova Scotia, Canada

Sending the documents to Nova Scotia is not a rocket science.  I don't know the reason why it's so difficult for me to consolidate my full application before sending it to the Canadian Embassy in Nova Scotia.

It's so simple that packaging it was so hard to decide.

• Do I need to staple each document?  
• What is the size of the paper that I use?  
• Do I need a paper clip?  

So simple, yet so many questions...

Can I Staple the Documents?

There are documents that has more than 1 page such as:

1. Certificate of Employment

2. Additional Information sheets  (specially if you have long list of family information)

3. The application forms 

....and others.

I stapled the documents that has 2 or more pages together.

What Paper and Envelope Should I Use?

The documents such as the additional information sheets should be printed by the applicant.  I printed it in an A4 size paper.  

There is no problem with this in Singapore since almost all of the offices uses A4.  If you can not get from your office, you can buy this paper at the Popular or any book store in Singapore.

I inserted my documents inside a white large envelope and made sure that the A4-sized documents fits into it.

How Did I Compile my Documents?

After the gathering the documents and ready for packing, these were the next steps that I did:

1. I photocopied each document for my personal filing. 

2. I printed the mailing address (From/To) in a piece of A4-sized paper, as stated in the instruction manual of Canada.  I stick  it using a glue at the back of the white envelope.

3.  I arranged the documents according to the order as written at the document checklist.  

4.  I placed the printed bar code pages on top of all the documents and the checklist.

5.  Inserted all the documents inside the white envelope WITHOUT paper clips.

6.  Sealed the white envelope with the use of the tongue (water is better). To be sure, add more glue.

Put a check mark at the Document Checklist (IMM5612) for those documents that you have included in your application, otherwise, put an X mark.  

I used a blue pen as it is mostly used by Singapore offices.  You can also use a black pen and there's no need to rely on computer technology this time.

As the document were sealed, I then took a deep breath, and whispered to myself...."GOOD LUCK!".

Here is the post about sending my document to Nova Scotia using the DHL.

Tracking My Document in DHL Singapore

At last, I had finished the long preparation of my documents.  This is it!

Together with my cousin, we went to the nearest Cheers store in Singapore where the DHL drop box is. I had checked the locations of DHL drop station beforehand and found that the nearest is the one in the Cheers inside Jurong Point, Boonlay MRT Station.

How Much is the Cost of Sending Documents from Singapore to Canada?
The enclosed document is about 1 inch thick and was placed inside a 9" x 12" white envelope addressed to as instructed by the Citizenship and Immigration Canada. Here is the complete address:

Citizenship and Immigration Canada

49 Dorchester Street

Sydney, NS

B1P 5Z2

Canada

The Cheers attendant handed me the DHL Express Shipment Waybill form and I filled it up with my information, handed back to him and he then asked me for the payment of S$50.00.

How to Keep Track on My Documents in DHL Website?
Got the receipt and so excited to see how it goes.  For me, it's the ultimate goal of my life, to be able to move to Canada.

The following day, I started to get more and more excited.  I wanted to know where's the location of my documents.  The good thing about sending your document to a courier is that you can track the exact location of your document through online.  This is the benefit of the S$50.00, unlike the "old-fashioned" way...

I logged in to the DHL Website (www.dhl.com.sg) and looked for the Track DHL Express Shipments.

The most important thing to do before doing this is that you need to have your waybill number.  This is found at the DHL Express receipt, on top of the barcode (10 digits).  I keyed in the number and found "No Result"...I found out that it was less than 24 hours since I sent it at the Cheers, sorry, I'm just too excited...

Other locations of DHL in Singapore
The locations of the DHL service point in Singapore can be found at this link..